Minutes of the James River Valley Library System Board Meeting Monday September 21, 2015.
Board members present were: Gary Riffe, Sue Anderson, Dale Marks, Charlotte Freeberg, and Roger Parsons. Also present were Bill Kennedy of Kennedy Consulting, library staff members Melissa Mee and Betsy Ferwerda, Library Director Joe Rector. Board member Jim Nyland was absent.
Dale called the meeting to order at 4:30pm.
Gary motioned to approve the August 17, 2015 board minutes as written, seconded by Sue. Unanimous aye. Motion carried.
Library staff member Barb Caine introduced herself to the board.
Joe reported that funding for the rest of the year may only be $30,000. Major expenses coming up will be work done on the elevator and a down payment on the new bookmobile. Gary motioned to approve the financial report, seconded by Roger. Unanimous aye. Motion carried.
Charlotte motioned to approve the bills as paid, seconded by Gary. Unanimous aye. Motion carried.
GOOD TO GREAT:
The board discussed chapter 6 of the book Good to Great. Eight employees were sent to the library conference, since we want the employees to feel as connected to the library as possible.
Three bids were received for the new bookmobile. Only 1 could be accepted, 1 was received late, and 1 came on line. Gary motioned to accept the bid from OBS for $243,800, Charlotte seconded. Roll call vote showed 5ayes, 0 nays, 1 absent. Motion carried. Joe will issue notification of intent for purchase agreement letter for $243,800.
FUND BALANCE POLICY:
Gary motioned to accept the Fund Balance policy as written, seconded by Sue. Roll call vote showed 5ayes, 0 nays, 1 absent. Motion carried.
REALLOCATION OF PLANNED SPACE:
We have been given 4 plans for upstairs and 4 plans for downstairs spaces in order to make more room in the Alfred Dickey Building.
UPCOMING BOARD MEETING
Interior Designer Elizabeth Medd will be at the October meeting to go over Interior design and carpeting plans. John Chrastka will be visiting in November.
CAPITAL CAMPAIGN /FRIENDS OF THE LIBRARY
November is Library Month and John Chrastka will be at our meeting on November 16.
NEXT BOARD MEETING
Monday Oct. 19, 2015 at 4:30 in lower level of Alfred Dickey Library meeting room.
Roger motioned to adjourn the meeting, seconded by Gary. Unanimous aye. Motion carried. Meeting adjourned.