Minutes of the James River Valley Library System Special Board Meeting Monday October 5, 2015.
Board members present were: Gary Riffe, Sue Anderson, Dale Marks, Charlotte Freeberg, and Roger Parsons. Also present were Bill Kennedy of Kennedy Consulting, Library Director Joe Rector and Assistant Director Jennifer Senger. Board member Jim Nyland was absent.
Dale called the meeting to order at 4:30pm.
Gary motioned to approve the September 21, 2015 minutes, seconded by Charlotte. Unanimous aye. Motion Carried.
Joe explained that there were several ambiguities with the various proposals that were submitted, as well as with the request for proposals, so it is best that we start the whole process over according to our attorney, and the USDA.
Joe stated that we will notify all interested parties, and invite them to submit a new proposal for the new bookmobile.
Charlotte motioned to reject all previous proposals, and re-open the proposal process, seconded by Gary. Roll call vote showed 5ayes, 0 nays, 1 absent. Motion carried.
UPDATED REQUEST FOR A NEW BOOKMOBILE:
Joe went over the changes to the RFP (Request for Proposals) for a new bookmobile with the board.
Sue motioned to approve the RFP pending final review by our attorney, seconded by Roger. Roll call vote showed: 5 ayes, 0 nays, 1 absent. Motion carried.
Dale adjourned the meeting at 4:50 pm.