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Welcome to theJames River Valley Library System

Minutes of the James River Valley Library System Board of Directors

Regular Meeting

Monday, November 18, 2019

 

Board members present were Lynn Krueger, Jay Nitschke, Carolgene Wolf, Roger Parsons, and Ramone Gumke.  Absent were Ilana Xinos and Char Freeberg.  Also present were Library Director Joe Rector, Assistant Director Jill Pfaff, Friends of the Library President Bob Boyar, and City Council member Pam Phillips. 

 

Lynn called the meeting to order at 4:05 pm. 

 

MINUTES:

Jay motioned to approve the October 21 minutes as written, seconded by Carolgene.  Unanimous aye.  Motion carried. 

 

FINANCIAL:

As part of the Strategic Plan, LeAnn Fuchs gave the board a talk on the best practices for review of financial documents.  This talk covered reviewing the reconciliation summary, balance sheet, and responsibilities of the board check signers. 

 

Joe reported on the library finances.  The financials are in good shape due to a revised budget. 

 

BILLS TO BE PAID AND PAYROLL AS PAID:

Ramone motioned to approve the bills to be paid and the payroll as paid, seconded by Jay.  Unanimous aye.  Motioned carried. 

 

FRIENDS OF THE LIBRARY REPORT:

Bob reported that the Friends have reviewed the Strategic Plan and they are excited to help meet those goals.  The Friends of the Library sent out 4000 letters requesting donations and they have received 33 responses.  The next Friends of the Library meeting will be December 13 at 12:00 pm.

 

AD HOC REPRESENTATIVE TO FRIENDS OF THE JRVLS:

The board has decided to ask Joe to schedule the board members on a rotation basis as the ad hoc representative to the Friends of the JRVLS meetings.  The board recommended that he also schedule a second person as an alternate in the event that the first person is unable to make the meeting.  Ramone motioned to approve Joe scheduling board members on a rotation basis, seconded by Carolgene. 

Roll call vote showed: 5 ayes, 0 nays, 2 absent.  Motion carried.

 

SOCIAL MEDIA COMMENT POLICY:

Joe presented to the board the Social Media Comment Policy which states the Library reserves the right to delete unacceptable comments and shows examples of unacceptable behavior on library social media. 

Ramone motioned to approve the Social Media Comment Policy, seconded by Jay.  Roll call vote showed:  5 ayes, 0 nays, 2 absent.  Motion carried.

 

Joe also presented to the board the JRVLS Social Media Team Guidelines which details the guidelines that the team is asked to follow when posting on social media.  The board felt it unnecessary to vote on the JRVLS Social Media Team Guidelines. 

 

FCCU CREDIT CARD:

Joe requested that Jill have a FCCU credit card in her name to purchase programming supplies, maintenance, and office supplies, etc.    

Ramone motioned the authorization for Jill to have a FCCU credit card, seconded by Roger.  Roll call vote showed: 5 ayes, 0 nays, 2 absent.  Motion carried.

 

CHRISTMAS BONUS:

Ramone motioned to approve $125 Christmas Bonus to all employees, seconded by Roger.  Roll call vote showed:  5 ayes, 0 nays, 2 absent.  Motion carried. 

 

RAISES:

Joe suggested raises of 4% to employees making less than $11.25 per hour and 3% to those making above $11.25 per hour with an exception that new hires would not be receiving a raise at this time.  Joe also suggested that Cassie Wheeler and Mary Jane Westerhausen receive a 6% raise due to added responsibilities and merit, respectively.  Ramone motioned to approve a 4% increase to those making less than $11.25 per hour, a 3% increase to those making more than $11.25 per hour, and 6% increase to Cassie Wheeler and Mary Jane Westerhausen; seconded by Roger.  Roll call vote showed: 5 ayes, 0 nays, 2 absent.  Motion carried.

 

SALARY FOR CHILDREN’S LIBRARIAN:

An offer of the Children’s Librarian positon has been made to Jennifer Senger.  Due to Jennifer’s 8 years of experience and previous work history with JRVLS, Joe requested that the board approve a salary of $48,000 per year.  Carolgene motioned to approved Jennifer Senger’s salary at $48,000 per year, seconded by Jay.  Roll call vote showed: 3 ayes, 2 nays, 2 absent.  Motion carried. 

 

REPORT OF THE LIBRARY DIRECTOR:

Joe reviewed the following items in his report:

  • Library usage statistics for the month of October and noted that it was the 3rd highest month in usage this year. 
  • The Dale Carnegie leadership class is going well.  Part of the class is about working on a project with staff.  Joe is currently working on the 3-D printer plan with staff as his project. 
  • Staff profiles for the staff directory that the board requested have been started.
  • The bookmobile is fully staffed.
  • Staff evaluations have been completed. 
  • Joe will have his self-evaluation completed next month. 
  • 2020 census at the library.  The library is promoting 2020 census employment opportunities with promotional items located near the computers and encouraging patrons to sign up to become census employees. 
  • Laurel Pfau spoke with the board about the new video game collection, which is going well, and shared some great stories of families checking out the video games. 

 

NEXT BOARD MEETING;

Next regular board meeting is Monday, December 16, 2019, 4:00 pm, ADPL.

 

ADJOURNMENT:

Lynn adjourned the meeting at 5:18 pm. 

 

Respectively submitted,

Jill Pfaff

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