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Welcome to theJames River Valley Library System

Minutes of the James River Valley Library System Board Meeting May, 2, 2016.

 

Board members present were Lynn Krueger, Dar Jung, Dale Marks, Roger Parsons, Sue Anderson, Jay Nitschke, and Jim Nyland. Also present were Bill Kennedy of Kennedy Consulting, Library Director Joe Rector, and Assistant Director Jennifer Senger.

 

Dale called the meeting to order at 4:30 pm.

 

MINUTES:

Sue motioned to approve the minutes from the April meeting as written, seconded by Jay. Unanimous Aye. Motion carried.

 

BILLS:

Dar motioned to approve the bills to be paid and the payroll as paid, seconded by Lynn. Unanimous aye. Motion carried.

 

BOOKMOBILE

It was thought that the new bookmobile would be to O.B.S in May; however, it is now not expected to be to O.B.S in Ohio until June.

 

AIR FARE/HOTEL

Joe asked the board for approval to purchase two airline tickets and hotel rooms for himself and Roger Parsons to visit the bookmobile in Ohio while the interior is being built.

Dar motioned to authorize the purchase of two airline tickets and hotel costs for Joe and Roger to visit the bookmobile in Ohio, seconded by Jim. Roll call vote showed: 7 ayes, 0 nays, 0 absent. Motion carried.

 

CD’S

Joe and Dale will be going to Unison Bank to move two Certificates of Deposits (CD’s) that are expiring on May, 3, 2016 into the library’s general checking account.

 

STRATEGIC PLAN

Joe asked for approval of funding to begin the process of developing a strategic plan for the library.

Joe submitted a proposal contract from Joel Davy of JLG Architects for the architectural portion of the strategic plan that would include architectural plans for a plan B and C for a new library.

The proposal was discussed. It was decided to strike the colored rendering for each option from the proposal.

Dar motioned to give approval for Joe to sign the contract from JLG, seconded by Jay. Roll call vote showed: 7 ayes, 0 Nays, 0 absent. Motion carried.

 

NEXT MEETING

The next regular meeting will be on Monday, May 16, 2016 at 4:30 pm.

 

Meeting adjourned.

 

Respectfully submitted,

Jennifer Senger

 

Minutes of the James River Valley Library Board meeting Monday, May 16, 2016 at 4:30 pm.

 

Board members present were Dale Marks, Lynn Krueger, Jay Nitschke, Darlene Jung, Roger Parsons, and Sue Anderson. Also present were Bill Kennedy of Kennedy Consulting, Library Director Joe Rector, and Assistant Director Jennifer Senger. Board member Jim Nyland was absent.

 

Dale called the meeting to order at 4:30 pm.

 

MINUTES

Sue motioned to approve the minutes from the previous meeting as written, seconded by Jay. Unanimous aye. Motion carried.

 

FINANCIAL REPORT

We are currently 38% of the way through the budget for the year. Joe also explained why various line items were either over or under the budgeted amount for the year.

Lynn motioned to approve the financial report, seconded by Dar. Unanimous aye. Motion carried.

 

BILLS

Sue motioned to approve the bills to be paid, and payroll as paid, seconded by Dar. Unanimous aye. Motion carried.

Joe asked the board for approval to have a check written for child support when payroll is done.

Lynn motioned to allow a check to be issued for child support at the same time as payroll, seconded by Jay. Roll call vote showed 6 ayes, 0 nays, 1 absent. Motion carried.

 

STRATEGIC PLAN

Joe and Jennifer met with Joel Davy of JLG Architects in Fargo to discuss a plan for the library. We are currently waiting for architectural plans from JLG that will show different floorplan options for the library.

 

PRELIMINARY BUDGET NUMBERS

The county has implemented new standards for budgeting, because of this we need to show more detail in our budgeting in order to show where our funding is being used. Joe would like to work with Schauer & Associates in order to meet these standards.

Joe asked the board for approval to have Schauer & Associates work on our budget to meet the county’s new standards.

Dar motioned to approve the budget work with Schauer & Associates, seconded by Roger. Roll call vote Showed: 6 ayes, 0 nays, 1 absent. Motion carried.

Joe presented the board with a revised 2016 preliminary budget and a 2017 budget to review. These budgets are only drafts.

 

ELECTRICAL WORK

Dakota Prairie Electric will be working on the new lights in the meeting room soon.

 

SHELVING

Joe asked the board to approve a proposal from S & S Cabinets to make the shelving in the adult library adjustable. The proposal amount is $9,506.76.

Lynn motioned to accept the proposal from S & S Cabinets to make the adult library shelving adjustable, seconded by Roger. Roll call vote showed: 6 ayes, 0 nays, 1 absent. Motion carried.

 

TEMPORARY CARD POLICY

Joe asked the board to approve a temporary card policy that would allow people who are not permanent residents of Stutsman County to borrow items from the library.

Dar motioned to approve the temporary card policy, seconded by Jay. Roll call voted showed: 6 ayes, 0 nays, 1 absent. Motion carried.

 

CAPITAL CAMPAIGN

Bill went over the progress of the capital campaign; he stated that the fundraising for the bookmobile is going well. He also stated that the adult programs and the seed library are doing well.

 

NEXT MEETING

Monday, June 20, 2016 at 4:30 pm.

 

Sue motioned to adjourn the meeting, seconded by Jay. Unanimous aye. Motion carried.

 

Meeting adjourned at 5:15 pm.

 

Respectfully Submitted,

Jennifer Senger

 

 

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