Minutes of the James River Valley Library System Board Meeting Monday, March 21, 2016.
Board members present were Sue Anderson, Darlene Jung, Dale Marks, Roger parsons, and Jim Nyland. Also present were Bill Kennedy of Kennedy Consulting, Director Joe Rector and Assistant Director Jennifer Senger. Board member Lynn Krueger was absent. There is one vacant opening for a board member at this time.
Dale called the meeting to order at 4:30 pm.
Sue motioned to approve the minutes as written, seconded by Jim. Unanimous aye. Motion carried.
Joe informed the board that he and then board member Charlotte Freeberg went to Unison Bank at the end of February and cashed in the Certificate of Deposit (CD) that the board approved at the previous meeting to be placed into the library’s general checking account to be used towards the new bookmobile.
Joe also stated that we have received about 77.6% of the funds that we planned to receive this year, and we are about 23% of the way through the budget year thus far. Joe discussed various line items of the budget and explained why some budgets were over/under spent.
Roger motioned to approve the bills to be paid, seconded by Sue. Unanimous Aye. Motion carried.
Roger informed the board that the body and chassis of the new bookmobile should be delivered to O.B.S sometime in April for O.B.S to start working on the interior.
Joe is taking the two main bookmobile drivers Sakeenah and Melissa to look at a newer bookmobile in Edgeley, ND to get ideas of how the interior of our new bookmobile should be designed.
SIGNING FINANCIAL DOCUMENTS
Joe asked the board for a resolution to add Lynn Krueger to the list of authorized signees of financial documents for the library.
Darlene motioned to make a resolution to add Lynn Krueger as an authorized signee of financial documents for the library, seconded by Roger. Roll call vote showed: 5 ayes, 0 nays, 1 absent, I vacant board position. Motion carried.
The new lights in the children’s department have been installed. The board members stepped out of the meeting to look at the new lights.
Upon returning to the meeting, Joe presented the board with proposals from Dakota Prairie Electric to install new lights in the meeting room at an estimated cost of $2,454.50, and the fiction room in the adult library at an estimated cost of $4,735.80. Joe asked for the board’s approval to accept the two bids from Dakota Prairie Electric.
Darlene motioned to accept the electrical work proposals as given, seconded by Sue. Roll call vote showed: 5 ayes, 0 nays, 1 absent, I vacant board position. Motion carried.
GRANT FOR CHILDREN’S SHELVING
Joe informed the board that we are waiting for a proposal from S&S cabinets for new shelving in the children’s department. The current shelving is causing patrons and staff to get splinters due to its deteriorating condition. He stated that we will be applying for a Public Library Renovation and Repair Grant through the ND State Library. The grant would match 50% of the cost of the project. Joe explained that we were originally going to apply for this grant to make the shelving in the adult library adjustable; however, Joe felt that since the cost to replace the shelving in the children’s department would be greater than making the adult shelving adjustable, that the grant money would be better used for new shelving in the children’s department.
Joe would still like to make the shelves in the adult library adjustable; however, that project will be delayed for a while longer.
Bill is working on setting up meetings with stakeholders and staff members to get their opinions about a new library.
Bill is also working on new programs for adults at the library.
Jennifer informed the board that the library will have a booth at the upcoming Home and Garden Show in Jamestown.
The next meeting will be held on Monday, April 18, 2016 at 4:30 pm.
Roger Motioned to adjourn, seconded by Jim. Unanimous Aye. Motion Carried.
Meeting adjourned at 5:25 pm.