MINUTES OF THE JAMES RIVER VALLEY LIBRARY SYSTEM BOARD OF DIRECTORS MEETING
MONDAY, JUNE 20, 2016.
Board members present were Dale Marks, Roger Parsons, Jay Nitschke, and Sue Anderson. Also present were Bill Kennedy of Kennedy Consulting, Library Director Joe Rector, and Assistant Director Jennifer Senger. Board members absent were Jim Nyland, Darlene Jung, and Lynn Krueger.
Dale called the meeting to order at 4:45 pm.
Sue motioned to approve the May minutes as written, seconded by Jay. Unanimous aye. Motion carried.
Joe went over the financial report with the board.
Jay motioned to approve the financial report, seconded by Sue. Unanimous Aye. Motion carried.
Jay motioned to approve the bills to be paid, and payroll as paid, seconded by Roger. Unanimous Aye. Motion carried.
2015 LIBRARY STATISTICS
Joe went over the 2015 library statistics with the board. These statistics are included in our annual report to the State Library.
APPROVAL OF THE 2015 ANNUAL REPORT OF THE LIBRARY BOARD OF DIRECTORS
Sue motioned to approve the 2015 Annual Report of the Library Board of Directors, (which includes a cover letter, 2015 audit report, and the 2015 North Dakota Public Library Survey) seconded by Jay. Roll call vote showed 4 ayes, 0 nays, 3 absent. Motion carried.
STRATEGIC PLAN UPDATE
Joe gave the board a copy of the most recent proposed plans from JLG Architects of the new library.
The board discussed these options; however, no decisions were made.
Joe informed the board of the new state standards that will go into effect in July of 2017. We will need to comply with these standards in order to be eligible for Library Vision Grants from the North Dakota State Library. Joe stated that there are a few standards that we will need to work on in order to comply. He will be looking into these to find solutions.
The new bookmobile is currently at O.B.S in Ohio where the interior work will be done.
REVISED 2016 BUDGET AND 2017 BUDGET
Joe went over the proposed revised 2016 budget, and the 2017 budget.
Roger motioned to accept the revised 2016, and the 2017 budget, seconded by Jay. Roll call vote showed 4 ayes, 0 nays, 3 absent. Motion carried.
ADPL FRONT DOORS
The front doors of at Alfred Dickey Library need to be repaired and refinished. S&S Cabinets is working on an estimate for that project.
Joe gave the board an estimate of $8, 022.42 from Dakota Prairie Electric for security cameras and patron counters at ADPL.
Joe explained that there are areas within ADPL that staff is not able to monitor, and there is an increasing need for security cameras to monitor those areas.
Sue motioned to approve the electrical work to add security cameras and patron counters at ADPL, seconded by Jay. Roll call vote showed 4 ayes, 0 nays, 3 absent. Motion carried.
LIGHTS AT SCL
Joe informed the board that the lights at Stutsman County Library need to be replaced.
Joe gave the board an estimate in the amount of $7,963.20 from Dakota Prairie Electric for the replacement of those fixtures.
Jay motioned to approve the estimate for new light fixtures at Stutsman County Library, seconded by Roger. Roll call vote showed 4 ayes, 0 nays, 3 absent. Motion carried.
FENCE AT ADPL
The fence at Alfred Dickey Library needs to either be replaced or removed due to its deteriorating condition and concerns for safety.
Jay motioned to remove the fence, seconded by Sue. Roll vote showed 4 ayes, 0 nays, 3 absent. Motion carried.
The Online Resources Brochures have been printed and we will start handing them out with each checkout at the library.
Jay and Sue are going to distribute some brochures to various places around town as well.
AUGUST BOARD MEETING
The August board meeting has been rescheduled to Monday, August 8, 2016 at 4:30 pm at ADPL workroom.
The next regular board meeting will be Monday, July 18, 2016 at 4:30 pm at ADPL.
Meeting adjourned at 5:30 pm.