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Welcome to theJames River Valley Library System

Minutes of the James River Valley Library System Board of Directors Meeting

Monday, July 18, 2016.

 

Board members present were Jim Nyland, Jay Nitschke, Dale Marks, Dar Jung, Sue Anderson, Lynn Krueger, and Roger Parsons. Also present was Linda Mohn of Schauer & Associates, Bill Kennedy of Kennedy Consulting, Library Director Joe Rector, and Assistant Director Jennifer Senger.

 

Dale called the meeting to order at 4:30 pm.

 

MINUTES

Jay motioned to approve the June minutes as written, seconded by Sue. Unanimous aye. Motion carried.

 

Board member Roger Parsons joined the meeting at 4:35 pm.

 

AUDIT REPORT

Linda Mohn of Schauer & Associates went over the 2015 audit report with the board.

 

FINANCIAL REPORT

Joe went over the financial report with the board.

 

The board discussed various line items of the financial report.

 

Joe informed the board that he has set up automatic payments of $500.00 per time for the library’s postage machine in order to avoid late fees.

 

Joe informed the board that the work for the new library drawings came in over the amount that was estimated by JLG Architects. The original estimate was $10,000, and as of now we have exceeded $15,000.

 

Lynn motioned to approve the financial report, seconded by Jay. Unanimous aye. Motion carried.

 

BILLS

Sue motioned to approve the bills as paid, and the payroll as paid, seconded by Jim. Unanimous aye. Motion carried.

 

STRATEGIC PLAN

Joe went over both option A and option B that JLG Architects created for a new library with the board.

 

The board decided not to pursue option B any further, and to focus on option A because that plan is the overall better option for the community.

 

Lynn motioned to only present option A to the public, seconded by Sue. Roll call vote showed: 7 ayes, 0 nays, 0 absent. Motion carried.

 

BOOKMOBILE INTERIOR

The board discussed the final interior plans for the new bookmobile.

 

Dar motioned to approve the final plans for the interior work, seconded by Jay. Roll call vote showed: 7 ayes, 0 nays, 0 absent. Motion carried.

 

BOOKMOBILE ROUTES: FALL 2016

A new route schedule was discussed with the board. Joe asked the board for approval to cancel service to Woodworth, as there are only two people who utilize the bookmobile service there. He explained that traveling to Woodworth for two people would not be cost, or time effective.

 

The board asked Joe to contact the people who would be impacted by the new schedule to find out if they would be okay meeting the bookmobile in another location.

 

No further action was taken in regards to the bookmobile route schedule.

 

FUNDING REQUEST FOR STUTSMAN COUNTY

Not discussed as planned. Joe will bring the funding request to the next board meeting for approval.

 

FRONT DOORS AT ADPL

Joe explained that we are still waiting for an estimate from S & S cabinets to refinish and repair the front doors at ADPL.

 

ELECTRICAL WORK

Not discussed as planned. Joe will bring the electrical work estimates to the next board meeting.

 

CAPITAL CAMPAIGN

Bill informed the board about recent donations that have been received for the new bookmobile. He also talked about the past and upcoming adult programs.

Bill informed the board that he is looking into the possibility of forming a 501c3 with the Friends of the Library group.

 

NEXT MEETING

Monday, August 8, 2016 at 4:30 pm in the workroom at ADPL.

Meeting adjourned at 5:50 pm.

 

Respectfully Submitted,

Jennifer Senger

 

 

 

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