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Minutes of the James River Valley Library System Board of Directors

Regular Meeting

Tuesday, January 21st, 2020

 

Board members present were Lynn Krueger, Jay Nitschke, Carolgene Wolf, and Roger Parsons.  Absent were Ilana Xinos, Char Freeberg and Ramone Gumke.  Also present were Library Director Joe Rector and Assistant Director Jill Pfaff.

 

Lynn called the meeting to order at 4:01 pm. 

 

MINUTES

Carolgene motioned to approve the December 16 minutes as written, seconded by Roger.  Unanimous aye.  Motion carried. 

 

FRIENDS OF THE LIBRARY REPORT

Joe reported that the Friends of the Library are continuing to raise money for the library.  Joe said that he appreciated the microfilm reader, which has now arrived.  The Friends approved, by email, the purchase of 3-D pens and M-Bot robots with the Ottertail grant. 

 

BOARD APPLICATIONS FOR CITY

Joe reported that we have one application in for the City Library Board position to replace Roger Parsons.  The city has been advertising the open position. 

 

FINANCIALS

Joe reported that the financials continue to be in good shape.  He said that 2019 Profit Vs Loss was at 99% of the budget.  Joe reported that 82.9% of the budget was spent and there were savings up and down the budget. 

 

BILLS TO BE PAID AND PAYROLL AS PAID:

Jay motioned to approve the bills to be paid and the payroll as paid, seconded by Carolgene.  Unanimous aye.  Motion carried. 

 

UNFINISHED BUSINESS

Joe would like to finish the schedule of board members to meet with the Friends but was unable to as those that have not signed up were absent from this meeting. 

 

Joe reported to the board that the Microfilm Reader has arrived.  Joe stated that he purchased two new photocopier machines for $10,000 which have also arrived.  The photocopiers have replaced the leased copiers that the library had so we will no longer pay rent which includes interest.

 

Joe stated that he ordered a slide scanner today for patron use.  He feels that it will be quite popular. 

 

Joe has received the Director Evaluations back from the board and they were reviewed by the board members present.  Joe thanked the board members and said that he appreciated the reviews and the board members feedback.

 

NEW BUSINESS

Joe requested that $180,000 from the savings of the 2019 budget be set aside in CDs.  He suggested that $40,000 be set aside for the Stutsman County Library remodel, $20,000 for the future bookmobile fund, and $120,000 for capital improvement.   Jay motioned to approve $180,000 to be set aside in CDs, seconded by Carolgene.  Roll call vote showed 4 ayes, 0 nays, 3 absent.  Motion carried. 

 

FYI - LIBRARY SPONSERED TOURS

Joe stated that he is looking into the possibility of offering library sponsored tours to the community.  He is suggesting 5 to 8 library programs followed by an Early America tour or a Civil War tour.  The adult programs would be led by Joe and maybe some experts in the field.  This would not be something that would be held this year but maybe in 2021.  More research into tour expenses will need to be done. 

 

FYI - HOMEBOUND DELIVERY

Joe has been approached by a group named RSVP, a group that is with Lutheran Social Services.  They are offering volunteer services that would provide bringing library materials to shut-ins.  Jill has created a flyer to announce the service. 

 

REPORT OF THE LIBRARY DIRECTOR

Joe reviewed the following items in his report:

  • December statistics were the lowest month for patron traffic in 2019.  2019 item usage was probably a little ahead from last year and there were good numbers overall. 
  • The library staff party will be held January 24.  Thank you to the board members for their donations to the party.
  • A Frozen family event will be held Thursday, January 23, 6:00 pm to 7:30 pm. 
  • Library audit is scheduled for January 28th and 29th.
  • 3-D printer planning is underway for Stutsman County Library. 
  • Website upgrade is underway but still in the research phase. 
  • University of Jamestown Library Director, Phyllis Bratton thanks the library for the donation of the microfilm reader to their library. 
  • Mitten tree donation report was given by Jill Pfaff.  Jill reported that the library received numerous donations of mittens, gloves, hats, scarves, ear warmers and a blanket.  These items will be donated to the Salvation Army. 

 

NEXT BOARD MEETING:

The next regular board meeting is Tuesday, February 18, 2020, 4:00 pm, ADPL.

 

ADJOURNMENT:

Lynn adjourned the meeting at 5:20 pm. 

 

Respectfully submitted,

 

Jill Pfaff

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