Minutes of the James River Valley Library System Board Meeting Monday, January 14, 2016.
Board members present were Jim Nyland, Darlene Jung, Dale Marks, Roger Parsons, Gary Riffe, and Sue Anderson. Also present were Bill Kennedy of Kennedy Consulting, Director Joe Rector and Assistant Director Jennifer Senger. Board member Charlotte Freeberg was absent.
Dale called the meeting to order at 4:30 pm.
Gary motioned to approve the minutes from the previous meeting as written, seconded by Sue. Unanimous Aye. Motion carried.
Joe went over the financial report for the end of 2015 and the first part of 2016 with the board.
There are upcoming projects that will deduct larger amounts of money from the budget. The projects are:
Gary motioned to approve the financial report, seconded by Roger. Unanimous aye. Motion carried.
Jim motioned to approve the bills to be paid and payroll as paid, seconded by Darlene. Unanimous aye. Motion carried.
FUND BALANCE POLICY
The fund balance policy has been approved by our attorney with minimal changes. The policy will be brought back to the board at the next meeting for approval.
FUND BALANCE REVIEW
Joe stated that we need to allocate $107,150.77 of funds that are left over from previous years as required by the Fund Balance policy. He suggested that the library put $10,000 into CD’s and the remaining balance would then be used for the aforementioned building maintenance projects as well as the new bookmobile.
Jim motioned to allocate $10,000 of funds into CD’s, seconded by Gary. Roll call vote showed 6 ayes, 0 nays, 1 absent. Motion carried.
The board discussed revisions to the Personnel Policy Manual regarding the timing of raises, the process of taking sick leave, and the vacation policy. These proposed revisions will be brought to the next meeting for board approval. Joe will also submit these policy changes to the attorney for review.
Roger went over the revised pricing and specifications for the new bookmobile.
More information was needed before a vote could be made to approve the pricing for the new bookmobile. The board tabled the discussion until the next meeting.
It was also discussed that there should be an option for “Park” in the transmission to make it safer and easier to drive; therefore, the winged dash option would not be feasible.
Joe asked the board to vote on this change.
Darlene motioned to have a flat dash with “Park” in the transmission, seconded by Sue. Roll call vote showed 6 ayes, 0 nays, 1 absent. Motion carried.
The board also informally authorized Joe and Roger to work with O.B.S on the location of the door.
Bill went over the progress of the capital campaign. He stated that he has been sending out grant requests for the new bookmobile, and organizing adult programs that have had large attendance numbers.
Monday, February 22, 2016 at 4:30 pm.
Jim motioned to adjourn the meeting, seconded by Sue. Unanimous aye. Motion carried.