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Minutes of the James River Valley Library System Board of Directors

Regular Meeting

Monday, December 16, 2019


Board members present were Lynn Krueger, Char Freeberg, Jay Nitschke (arrived at 4:12 pm), Carolgene Wolf, and Roger Parsons.  Abesent were Ilana Xinos and Ramone Gumke.  Also present were Library Director Joe Rector, Assistant Director Jill Pfaff, Friends of the Library President Bob Boyar, and City Council Member Pam Phillips. 


Lynn called the meeting to order at 4:02 pm. 



Char motioned to approve the November 18 minutes as written, seconded by Carolgene.  Unanimous aye.  Motion carried. 



Bob reported that $11,600 has been raised.  The Friends made the recommendation that the board make the correct decision about the micro-film reader.  The Friends will donate the balance for the micro-film reader minus the $1,100 donated by the Genealogy Club.  Joe gave the Friends figures for the 3-D printer and 10 laptops, and with those figures the Friends have arrived at a $20,000 goal to put towards those items.  The Friends will have a big launch in January for donation requests.  Jill Pfaff will be making up temporary ad for social media in the meantime.  Natalie Mckenna has given some good ideas to help market the fundraiser.  Katrina Christensen wrote a grant for Ottertail earlier this year and they will be receiving $1500 in grant money from Ottertail to be put towards STEAM programming technology.   The next Friends of the Library meeting will be January 10, 2020 at 12:00 pm. 



DaTrue gave the board a presentation of their microfilm reader.  Joe presented the quotes for the microfilm reader from DaTrue and ISC Imaging.  Char motioned to approve the purchase of the microfilm reader from DaTrue, seconded by Jay.  Roll call vote showed 5 ayes, 0 nays, 2 absent. Motion carried.   



Joe reported on the library finances.  The financials continue to be in good shape and the library has spent 81% of the budget. 



Char motioned to approve the bills to be paid and the payroll as paid, seconded by Carolgene.  Unanimous aye.  Motion carried. 



Joe passed around a schedule for the board members present to choose dates they wish to be the AD HOC representative for the Friends of the Library meetings.  Joe presented the completed staff profiles to the board as part of the Strategic Plan.  Joe also presented the suggested policy updates.  Jay motioned to approve the policy updates, seconded by Roger.  Roll call vote shoed 5 ayes, 0 nays, 2 absent.  Motion carried. 



Joe submitted his self-evaluation to the board along with evaluation forms for the board to fill out. 



Joe reviewed the following items in his report:

  • Statistics show to be down in November and he suspects that this is due to having 3 holidays where the library was closed in the month of November.
  • Staff holiday party planning is underway.  Donations to the Friends for the holiday party is appreciated.  
  • Joe has completed the Dale Carnegie leadership class and he suggested that others at the library take this course in the future. 
  • 3-D printer planning for SCL continues.  Joe, Jill and Laurel visited the high school maker-lab to get information and advice on their 3-D printer.
  • Joe, Jill, Jennifer are working on the website upgrade. 
  • Jill spoke with the board about the adult crafts programming at the library, which is going well, and shared some of the crafts that have been created. 



The next regular board meeting is Tuesday, January 21, 2019, 4:00 pm, ADPL.



Carolgene motioned to adjourn the board meeting, seconded by Char.  Unanimous aye.  Motion carried. 


Respectfully submitted,

Jill Pfaff




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